CISR63650 - Monthly return: log and capture monthly return: how to manually capture data from a monthly return - shortcut route

| CISR63000 | Information contents | |—————————————————————————————————–|———————-|

Shortcut route

Important Note

Before entering data in the relevant fields, be aware that the details are sometimes displayed in a different order on the monthly return to that shown on the screens.

Note also – the ‘partial save’ facility is not possible when using the shortcut route

  1. At the ‘identify customer’ window select ‘paper log and capture’. This will take you to the ‘Return Details’ window.
  2. Enter the Accounts Office reference number or UTR.
  3. Enter the period of the return using the format mm / yyyy.
  4. If available, enter the UTR.
  5. If necessary change the date of receipt. This will default to today’s date. You can enter a retrospective date but you cannot set a future date.
  6. Select ‘Type of return’ (pre-populated or manual).
  7. Select ‘log & capture’ button. This takes you to the ‘capture payments’ window.

For pre-populated subcontractors, follow steps (8) to (10) below.

For non-pre-populated subcontractors, follow steps (11) and (12) below.

Note that for ease of viewing the names of successive subcontractors are displayed on alternating white and dark grey backgrounds. These colours have no significance and are there only to make viewing the subcontractors easier.

  1. (Pre-populated entries only). Select the relevant UTR or subcontractors’ name from the drop-down list on the left-hand side of the window, this will populate the boxes on the right of this window with both the subcontractor’s name and UTR. The UTR’s and verification numbers displayed in those fields under ‘Find Verified Subcontractor’ are arranged alphabetically according to the name of the subcontractor.
  2. (Pre-populated entries only). Check that the UTR and verification number match what has been entered on the return and change details on the CIS record if needed.
  3. (Pre-populated entries only). In the ‘payment details’ box, copy the relevant payment details from the return (total payments, cost of materials and deduction made), then select the ‘add ’ button. This automatically populates the ‘payment field’ below. Repeat steps (8) to (10) for each pre-populated subcontractor. Remember to include subcontractors from the main return and any continuation sheets

If you make a mistake, simply select small box to the left of the entry in the ‘payments details’ box, then select the ‘remove’ button. This will clear the entry and allow you to enter the right details.

Now go to step (13) below.

  1. (Non-pre-populated entries only). Check for subcontractors UTR or Name under ‘Find Verified Subcontractor’ lists. If not shown, copy the name of the subcontractor and the relevant UTR, NINO or CRN and verification numbers from the return to the ‘Subcontractor Details’ column. If copying the CRN you should ignore the first 2 letters which form part of the CRN and enter only the numbers within the relevant field. For example, where the CRN is CL0383491 enter 0383491.
  2. (Non-pre-populated entries only). In the ‘payment details’ box, copy the relevant payment details from the return, then select ‘add’. This automatically populates the ‘payment field’ below. Repeat steps (8) to (10) for each non-pre- populated subcontractor. Remember to include subcontractors from the main return and any continuation sheets.

If you make a mistake, simply select small box to the left of the entry in the ‘payments details’ box, then select the ‘remove’ button. This will clear the entry and allow you to enter the right details.

Now go to step (13) below.

  1. When you are happy that you have correctly captured information from the return and any continuation sheets, select ‘OK’. This will take you to the ‘Confirmation Details’ window
  2. At the ‘Confirmation Details’ window, copy the relevant information from the return. Note that the ‘Declaration has been signed?’ box must be checked or an error message will appear. This tells you that ‘if form is unsigned you cannot continue with capture’. Then select ‘OK’. This will take you back to the ‘identify customer’ window.

Important Note

There will be no confirmation messages when you complete any of the following actions:

  • remove a payment
  • successfully capture.