CCPG30610 - International Trade officers operational process: penalty notice: issuing a penalty notice: completing a penalty notice (C31)

THIS GUIDANCE IS FOR INTERNATIONAL TRADE OFFICERS ONLY

You should only prepare a penalty notice once you have completed the CPAC, see CCPG27220.

You should record the following details on the first page of the notice:

• the trader details
• senior person within the company, Company Secretary or Managing Director
• the postal address where the contravention occurred if part of a larger business or the company has various offices
• remember to also send a copy to the principal place of business
• their EORI number
• date of issue
• CCP ref no
• reason code
• type of contravention, for example, poor compliance.

Within the Descriptions box record:

• the date of your intervention
• the period of the contravention
• a brief overview of the contravention (s) identified and
• the detail of the legislation contravened (remember to provide the full detail of the legislation as opposed to the abbreviations). See Appendix 1 for example wording.

On the second page fill in:

• the CCP Ref
• date of Issue
• issuing officer
• company name
• EORI Number
• full detail of the contraventions identified
• the explanation offered by the trader for these contraventions
• the recommended corrective steps they need to take to improve compliance
• details and calculation of the penalty to be issued see CCPG27320
• details and calculation of any mitigation given see CCPG30420, CCPG30430, CCPG30440. Ensure the penalty is fair and proportionate, see CCPG11810
• the date the RTBH was issued CCPG11500
• details of the trader’s response, if any, to the RTBH CCPG27310
• details of any further mitigation given CCPG30450
• the recommended steps they need to improve compliance.