TCM1000530 - How to access and generate a 'Check Character' in Print Payslip
Version 1.0
Changes to previous version - new guidance
Step 1
To create a desktop shortcut to the ‘Print Payslip’ application
- minimise all open windows on your computer
- right click on the desktop
- select ‘New’
- select ‘Shortcut’. A ‘Create Shortcut’ window will open
- select ‘Browse’. A ‘Browse For Folder’ window will open
Note: The ‘My Computer’ option will be highlighted by default
- select the ‘My Computer’ option to expand a list of further options available
- select ‘XP (C:)
- select ‘Program Files’
- select ‘EDS’
- select ‘Print Payslip’
- select ‘Printpayslip’
- select ‘OK’. You will be taken back to the ‘Create Shortcut’ window
- select ‘Next’
- select ‘Finish’
- you have now created a desktop shortcut for ‘Print Payslip’
- go to Step 2.
Step 2
To access ‘Print Payslip’
If you do not have the shortcut to ‘Print Payslip’ on your desktop
- select ‘Start’
- select ‘All Programs’
- highlight ‘Print Payslip’ from the list of programs
- select ‘PrintPayslip’. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
- go to Step 3.
If you have the shortcut on your desktop
- double click on the ‘Print Payslip’ icon from your desktop. This will open the ‘Print Payslip’ application and will display the ‘Document Selection’ screen
- go to Step 3.
Step 3
On the ‘Document Selection’ screen
- select ‘Payslip’ from the options available in the ‘Document Type’ field
- select ‘Tax Credits’ from the options available in the ‘Payment Type’ field
- select ‘AOC’ from the options available in the ‘Processing Office’ field
- select ‘OK’. You will be taken to the ‘Payslip Input’ screen
- in the ‘Taxpayer Name’ field enter the name of the customer
- in the ‘Reference’ field enter the reference number
Note: The reference number will be the customer’s NINO excluding the suffix and the entitlement end date
For example: AA123456300609
- select ‘Yes’ from the options available in the ‘Confirm Total not Req’d’ field
- select ‘No’ from the options available in the ‘Address Req’d’ field
- select ‘Next’. You will be taken to the ‘Payslip Preview’ screen
- the ‘Head Of Duty’ (HoD) character and the ‘Check Character’ will automatically populate onto the end of the reference number, shown in the ‘Reference’ box in the middle of the payslip
Note: The HoD character for ‘Tax Credits’ will always be the letter ‘N’
For example: AA123456050409[N]K
Note: The ‘Check Character’ will be a randomly selected letter, unique to the customers record
For example: AA123456050409N[K]
Note: Do not print the payslip
Note: Do not take any screen prints
- you have now generated a ‘Check Character’ in ‘Print Payslip’
- make a note of the ‘Check Character’ only
- go to Step 4.
Step 4
If you want to exit the ‘Print Payslip’ application
- select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
- select ‘Exit’
- you have now exited the ‘Print Payslip’ application
If you want to clear the details from the ‘Print Payslip’ application
- select ‘Back’ on the ‘Payslip Preview’ screen. You will be taken to the ‘Payslip Input’ screen
- select ‘Clear’.
You have now cleared the details in the ‘Print Payslip’ application