| TRADER – \nExisting or intending tobacco manufacturers |
> 1. Tobacco manufacturer must apply by letter. (See sections 4.1 & 4.2 of Notice 476.)\n> 2. Send letter and floor plan, together with any other necessary information and documents to EPT. |
| REGISTRATION SITE - Excise Processing Team (EPT) |
> 3. Face vet application to ensure all required paperwork is present – if not refer back to trader.\n> 4. Carry out basic checks – CENTAUR/GRID, Companies House (CHORUS), VAT registered, checking for previous registrations, compliance history, associations, other business.\n> 5. Inform the Tobacco Policy Team, Ralli Quays by e-mail that an application has been received and attach a copy (scanned if necessary) of the trader’s application.\n> 6. Enter details to QSI System\n> 7. Send details and copy of trader’s application letter to:\n> - Risk Team;\n> - LB contact for ITL, JTI/Gallaher, BAT, and PMI or new manufacturers; or\n> - Excise Local Compliance Team responsible for Gawith Hoggarth; and request pre-approval visit. |
| REGIONAL RISK TEAM/LB CONTACT (Large Business or Excise Local Compliance Team, as approp) |
> 8. Receive application for pre-approval visit.\n> 9. All premises that are the subject of an application for a new registration should be visited to check conditions are met as per TPD3000 and to ensure that any necessary guarantees or duty deferment accounts are in place.\n> 10. When visit and other checks completed, make recommendation to either approve (subject to whatever necessary conditions as per TPD3000) or refuse application.\n> 11. Return papers, together with recommendation (and any conditions attaching to a recommendation for approval) to EPT. |
| 1. REGISTRATION SITE - Excise processing Team (EPT) |
> 12. Consider application in light of recommendation of Large Business or Excise Local Compliance Team.\n> 13. Notify Central Deferment Office, if registration is to be granted. |
| ACCOUNTING CENTRE- \nCentral Deferment Office |
> 14. Input details to SOAP database |
| REGISTRATION SITE - Excise Processing Team (EPT) |
> 15. Complete approval or refusal letter, as per appropriate pro- forma in TPD3000.\n> 16. Send original registration letter plus acknowledgement slip to trader (or send refusal letter if appropriate).\n> 17. File a copy of the registration letter (as sent to trader) or refusal letter in registration file.\n> 18. Send copies of the registration letter to the Regional Risk Team and either LB or Excise Local Compliance Team as appropriate.\n> 19. Send a copy of the registration or refusal letter to the Tobacco Policy Team, Ralli Quays. |
| REGIONAL RISK TEAM/LB CONTACT (Large Business, Excise Local Compliance Team, as approp) |
> 20. Receive copy of new approval letter and related papers, or refusal letter.\n> 21. File in Trader’s Folder. |
| TRADER – \nExisting or intending tobacco manufacturers |
> 22. If application granted, sign and return Acknowledgement slip to EPT.\n> 23. If registration was granted, receive returned and signed acknowledgement slip.\n> 24. Send copies of signed acknowledgement slip, to Regional Risk Team and either the Large Business or the Excise Local Compliance Team, as appropriate.\n> 25. Send a copy of signed acknowledgement slip to the Tobacco Policy Team, Ralli Quays.\n> 26. File returned and signed acknowledgement slip, in registration in file.\n> 27. Set the RI on DTR & complete case tracking on QSI system. |
| REGIONAL RISK TEAM/LB CONTACT |
> 28. Receive and file copy of signed acknowledgement slip. |
| ACCOUNTING CENTRE |
> 29. Send monthly return issued to trader (TP7), unless trader approved to use own print of TP7. |
| TRADER |
> 30. Render return (pay by deferment act). |
| ACCOUNTING CENTRE |
> 31. Monitor returns & payment compliance, civil penalties / assessment action on failure to render / pay. |