CDSSG13040 - Step-By-Step Guide, Step 8 - Choosing the correct Declaration Completion rules for the Procedure Code

  • Step 8: Use the main CDS Declaration Completion Instructions for the chosen Movement Type , in conjunction with the specific completion instructions provided in Appendix 1 and Appendix 2 to complete the customs declaration or Custom Clearance Request (CCR) according to the commodity code and procedures to be used. 
  • Step 9: Where the completion rules for a specific data element in Appendix 1 and Appendix 2 specify different rules to the main data element completion guidance or other appendices, the rules specified in Appendices 1 and 2 take precedence.

Each Movement Type has its own specific Appendix 1 guidance section that contains the completion rules for each Procedure Code that may be used with that Movement Type.

The Procedure Code completion notes can be accessed from the Navigation Guide for the specific Movement Type.

It may also be found direct from the guidance for the specific Movement Type.

Once a Procedure Code has been identified, the completion notes for the Procedure Code must be used to establish if there are any unique rules for how data elements must be completed when using that Procedure Code.  

See sections:

  • CDSSG09000 for guidance on selecting the Procedure Code
  • CDSSG13020 for guidance on finding the correct Declaration Completion Instructions for the Movement Type

Procedure Code Completion Notes

Each Procedure Code’s completion notes will specify if a particular data element has unique requirements on how it should be completed.

Where a data element has specific instructions in the Procedure Code completion notes (Appendix 1), these must be followed.  

Failure to ensure the right Procedure Code completion notes are used will result in the incorrect completion of the data elements and CDS error messages being generated.

For example:

Procedure Code 5171 states that Data Element (DE) 1/2 may only be declared using codes A or Z.

Additional Declaration Type (D.E. 1/2): 

The following codes may be used for this Procedure Code: A or Z.

Movement Type Declaration Completion Instructions

The main Declaration Completion Instructions for the Movement Type may be used to identify:

  • Which types of declaration require the completion of the data element (Declaration Categories) – Column 1
  • The number and type of characters allowed in the field (Field format) – Column 2
  • The number of times the data element may be used at header level (Number of occurrences at header level) – Column 3
  • The number of times the data element may be used at item level (Number of occurrences at item level) – Column 4
  • The definitions of the codes which may be entered for that data element.  Contained within the specific completion instructions for the data element under the heading All Declaration Categories

D.E. 1/2 Additional Declaration Type (Box 1: Declaration Second Subdivision)

Declaration Categories

Field format

No. of occurrences at header level

No. of occurrences at item level

H1, H2, H3, H4, H5, H7, I1 C&F and I1 B&E

a1

1x

NA

It should not be used as standalone guidance for the data element as it shows the full set of codes CDS will accept in the data element rather than the specific list of codes that are permitted by the Procedure.

Code

Type of declaration

Goods Arrived or not

A

Standard customs declaration

Goods arrived

B

Simplified declaration on an occasional basis

Goods arrived

C

Simplified declaration with regular use (pre-authorised)

Goods arrived

D

Standard customs declaration

Goods not arrived (pre-lodged)

E

Simplified declaration on an occasional basis

Goods not arrived  (pre-lodged)

F

Simplified declaration with regular use (pre-authorised)

Goods not arrived  (pre-lodged)

Y

Supplementary declaration covered by types C and F

Goods arrived

Z

Supplementary declarations for Entry in Declarants Records

Goods arrived

Reminder  

Each data element detailed in the Procedure Code completion notes must be declared using the specific rules in Appendix 1 to prevent error messages being generated.

If a data element is not covered in the Appendix 1 Procedure Code completion notes, the main Declaration Completion Instructions should be followed.

If a data element is covered in the Appendix 1 Procedure Code completion notes, the Procedure Code specific rules must be followed.