CDSSG13050 - Step-By-Step Guide, Step 8 - Choosing the correct Declaration Completion rules for the Additional Procedure Code

  • Step 8: Use the main CDS Declaration Completion Instructions for the chosen Movement Type , in conjunction with the specific completion instructions provided in Appendix 1 and Appendix 2 to complete the customs declaration or Custom Clearance Request (CCR) according to the commodity code and procedures to be used. 
  • Step 9: Where the completion rules for a specific data element in Appendix 1 and Appendix 2 specify different rules to the main data element completion guidance or other appendices, the rules specified in Appendices 1 and 2 take precedence.

Each Movement Type has its own specific Appendix 2 guidance section that contains the completion rules for each Additional Procedure Code that may be used with that Movement Type.

The Additional Procedure Code completion notes can be accessed from the Navigation Guide for the specific Movement Type.

It may also be found direct from the guidance for the specific Movement Type.

Once all Additional Procedure Codes have been identified, the completion notes for the Additional Procedure Code must be used to establish if there are any unique rules for how data elements must be completed when using that Additional Procedure Code.

See sections:

  • CDSSG10000 for guidance on selecting the Additional Procedure Codes
  • CDSSG13020 for guidance on finding the correct Declaration Completion Instructions for the Movement Type

Additional Procedure Code Completion Notes

Each Additional Procedure Code’s completion notes will specify if a particular data element has unique requirements on how it should be completed.

Where a data element has specific instructions in the Additional Procedure Code completion notes (Appendix 2), these must be followed.  Failure to ensure the right Additional Procedure Code completion notes are used will result in the incorrect completion of the data elements and CDS error messages being generated.

For example:

Import Additional Procedure Code E01 states:

  • D.E. 4/16: Valuation Method: code ‘4’ must be declared

The following data elements should be left blank:

  • D.E. 4/1: Delivery Terms,
  • D.E. 4/4: Tax Base,
  • D.E. 4/9: Additions and Deductions,
  • D.E. 4/11: Total Amount Invoiced,
  • D.E. 4/13: Valuation Indicator,
  • D.E. 4/14: Item Price/Amount,
  • D.E. 5/21: Place of Loading

Failure to follow the specific rules in Additional Procedure Code E01 would result in the declaration failing as data elements would have been completed that the system mandates must be left blank.

Movement Type Declaration Completion Instructions

The main Declaration Completion Instructions for the Movement Type may be used to identify:

  • Which types of declaration require the completion of the data element (Declaration Categories) – Column 1
  • The number and type of characters allowed in the field (Field format) – Column 2
  • The number of times the data element may be used at header level (Number of occurrences at header level) – Column 3
  • The number of times the data element may be used at item level (Number of occurrences at item level) – Column 4
  • The definitions of the codes which may be entered for that data element.  Contained within the specific completion instructions for the data element under the heading All Declaration Categories

D.E. 4/16 Valuation method (Box 43: Valuation Method)

Declaration Categories

Field format

No. of occurrences at header level

No. of occurrences at item level

H1, H3, H4, H5, I1 C&F and I1 B&E

n1

NA

1x

It should not be used as standalone guidance for the data element as it shows the full set of codes CDS will accept in the data element rather than the specific list of codes that are permitted by the Additional Procedure Code.

Code

Valuation Method

1

Valuation Method 1 - Transaction value

2

Valuation Method 2 - Transaction value of identical goods

3

Valuation Method 3 - Transaction value of similar goods

4

Valuation Method 4 - The Deductive Method

5

Valuation Method 5 - The Computed Value Method

6

Valuation Method 6 - The ‘Fall-back’ Method

Reminder 

Each data element detailed in the Additional Procedure Code completion notes must be declared using the specific rules in Appendix 2 to prevent error messages being generated.

If a data element is not covered in the Appendix 1 Procedure Code or Appendix 2 Additional Procedure Code completion notes, the main Declaration Completion Instructions should be followed.

If a data element is covered in the Appendix 1 Procedure Code or Appendix 2 Additional Procedure Code completion notes, the specific rules in Appendix 1 and 2 must be followed.

The completion notes in Appendix 2 contain additional completion notes for each 3-digit Additional Procedure Code and should be used in addition to any instructions in Appendix 1.