Record keeping for employment agencies and businesses
Storing and accessing records
Client account records
Records for entertainment and modelling agencies have to be kept for at least 6 years.
Records of applications
Records of applications from hirers and work-seekers have to be kept for at least 1 year from when the agency or business last provided its services for them.
Where to keep records
It doesn’t matter where you keep the records as long as they can be accessed easily.
Requests for records
If an Employment Agency Standards (EAS) inspector asks to see your records they must be provided by the end of the second business day after the request was made.
For example, if records are requested on Monday, they must be provided by the end of Wednesday.
Records can be kept in electronic form as long as they can be reproduced and read easily.