ECSH33050 - Confirming registered details

Confirming registered details 

During your initial contact with the business you should confirm the registered details relating to:

• The business’s corporate structure.
• The roles and responsibilities of the key personnel such as the nominated. officer and the compliance officer.
• The business activities.
• The number of premises that the business operates from.

You must access the business’s latest application form from ETMP to confirm the registered details. Where the business’s applications are not on ETMP, you must speak to the Large Trader Team in Authorisations.

You may need to ask further questions during the intervention to establish more details.

Discrepancies in the registered details 

If you have established that there is a discrepancy in the registered details, you should consider the following:

• What are the discrepancies?
• What are the reasons for the discrepancies?
• When did the registered details change?
• Were amendments made to the registered details in the required time frame?
• Does this impact the compliance check and how it will be undertaken?
• Does this affect the business’s registration for anti-money laundering supervision e.g. the sectors involved, the responsible person details or the number of premises?

Depending on the circumstances of the discrepancy in the registered details, you may need to consider a different approach to the compliance check. In the first instance, you should discuss the circumstances with your line manager.

If there are inaccuracies with the registered details, you must tell the business to amend their details.

You should consider if you need to obtain further evidence of the business failing to notify HMRC of changes to its registered details. You should also establish whether the amendments were made in the required time frame, and if not, what the reasons were for this.